Vacancies at NHI


Garda Vetting Administrator Job Description (January 2019)

Nursing Homes Ireland is the representative organisation for the private and voluntary nursing home sector. This sector, and the care our members provide, are essential for healthcare delivery in Ireland. Private and voluntary nursing homes provide:

– Care for approximately 23,000 residents

– Account for more than 80% of all long-term care beds in the country, and,

– Employ more than 24,000 staff

Nursing Homes Ireland is committed to empowering our Membership, leading and promoting the sector, and influencing policy. Our purpose is to support and represent the interests of our Membership and promote excellence and quality of life in nursing home care.


The Garda Vetting Administrator role will bolster the existing vetting and administration team to ensure the best possible service is provided for our Members.

Reporting to:     Membership and Operations Manager

Status:                  Permanent Contract

Probation:           6 months

Employer:            Nursing Homes Ireland

Salary:                  Competitive dependant on experience


Job Purpose:

Administer the vetting process for personnel of all affiliate nursing homes, meeting timelines and other KPIs.

Become registered with the National Vetting Bureau as a Liaison Person for NHI.

Provide information, advice and assistance to affiliates on vetting requirements and processes.

Comply with Data Protection requirements.

Including, but not restricted to:

  • Carryout the duties of a vetting Liaison Person (training provided)
  • Ensure all data entry is completed and all applicants are set up on to the CRM & NVB system within required timeframes
  • Ensure applications are reviewed and submitted to NVB within required timeframes
  • Ensure all vetting disclosures are downloaded and returned to nursing homes within required timeframes
  • Maintain the list/database of all the affiliated nursing homes and contact details
  • Comply with data protection requirements          
  • Work collaboratively with the other members of the Membership and Operations Team to ensure the effective and efficient operation of administration
  • Record all relevant information on the CRM system and making sure everything is up to date
  • Establish and maintain excellent administrative systems and carry out other responsibilities as appropriate to the position.
  • Monitor and evaluate systems
  • Report on KPI’s as required and develop and maintain Excel spreadsheets 


Person Specification:

The ideal candidate will:

  • Be an existing Liaison Person (or able to achieve Liaison Person status - vetting required and training provided)
  • Have a high degree of computer literacy, including Word, Excel, CRM/workflow systems, databases
  • Be a quick learner
  • Have a high level of attention to detail
  • Be able to assess and prioritise workload
  • Be able to work collaboratively and effectively with other team members
  • Be an excellent communicator, over the phone and in writing, able to understand and articulate vetting requirements to nursing homes and applicants
  • Be able to work under own initiative
  • Have ability to work under pressure and meet deadlines.
  • Flexible in meeting work load demands

Apply now

Applicants interested in applying for this position are asked to submit a CV detailing relevant experience by email to Any applicant with queries can contact Maria at 01 4699805. 



Find a nursing home in your area...