The National Vetting Bureau (Children and Vulnerable Persons) Acts 2012 to 2016 provide a statutory basis for the vetting of persons carrying out relevant work with children or vulnerable persons. The Act also creates offences and penalties for persons who fail to comply with its provisions.
The National Vetting Bureau of An Garda Siochána has produced this user guide. It provides information regards completing the evetting application form, informs of the information required, and outlines what information should be checked before submitting the appliation.
The Act stipulates that a relevant organisation shall not permit any person to undertake relevant work or activities on behalf of the organisation, unless the organisation receives a vetting disclosure from the National Vetting Bureau in respect of that person.
HIQA Standards for Residential Care for Older People also specify that all Nursing Home staff must be Garda Vetted.
Garda Vetting is conducted on behalf of registered organisations (NHI) only and is not conducted for individual persons on a personal basis.
If you are seeking employment or intending to volunteer with an organisation which conducts relevant work, you may be asked to make an application to be vetted.
Nursing Homes and Applicants complete the hard copy (paper form) NVB 1 (click here to download).
Applicants aged 16-18 are required to fill up parent consent form (NVB 3) and complete parents email address on form NVB 1, both which can be downloaded from the links below.
Click here to download E-Vetting process E-Flow Chart to guide you through the vetting process. The following informs of how the proess works.
- Nursing Homes and Applicants will complete the hard copy (paper form) NVB 1 (click here to download).
- If applicant is aged between 16 and 18 years’ parent/guardian consent for vetting is also required using NVB 3 (click here to download)
- Nursing Home validates the identity of the person using the 100 point check Identity Validation Form (click here to download).
- Nursing Home keeps the original Identity Validation Form and copies of the proof of identity and address on applicant’s file. Please no longer send the identity declaration to NHI, as you will be declaring this on the Vetting Invitation Form.
- Original hard copy Vetting Invitation Form (NVB 1) signed by the Applicant and Nursing Home and is sent to NHI (along with payment details) and consent form if applicable.
- NHI will check the Invitation Form.
o Incomplete forms will be returned to the Nursing Home
o Complete forms are entered onto e-Vetting system
- E Vetting system sends email with link to Applicant.
- Applicant logs into the E Vetting site using the Link. (see e-Vetting User guide
- Applicant completes vetting form online.
- If form is complete/correct it will then proceed to the National Vetting Bureau.
o If form incomplete Applicant will get email to complete application again.
- Applicants can track the progress of their vetting disclosure.
- National Vetting Bureau sends disclosure to NHI.
- NHI will forward Vetting disclosure to Nursing Home.
- Nursing Home gives copy of disclosure to applicant if they require one.
- Nursing Homes must keep Vetting Disclosure and Identity Validation Forms and copy of identity documents on applicant’s personnel file.
THE ROLE OF NURSING HOMES IRELAND
Nursing Homes Ireland is the Authorised body to manage the submission of applications for vetting on behalf of the nursing home sector to the National Vetting Bureau (NVB).
- Receive Invitation Forms (NVB 1) to enter to the e-vetting system
- Check completed online Vetting Application Forms
- Apply to NVB to have the vetting carried out in respect of each applicant
- Receive Vetting Disclosures from the NVB once the vetting has been completed.
- Return Disclosures in respect of each applicant, to each Nursing Home
If forms are not completed correctly and clearly they may be returned to you for further completion/verification. This can significantly slow your Vetting process.
NHI Vetting is carried out by Anne: – firstname.lastname@example.org 01-469 9804
THE ROLE OF INDIVIDUAL NURSING HOMES
Before a person works or volunteers etc. in a nursing home, nursing homes must make sure that they:
- Be registered with NHI as a Vetting Affiliate Organisation
- Validate each person’s identity and address (e.g. 100-point check)
- Obtain a satisfactory Vetting Disclosure
- Keep copies of proof of identity and vetting on file
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